Manually create a new expense

What is an income?

An expense in Nuvio is considered as all sorts of business expenses including cost of goods sold, operating expenses, employee salaries, taxes paid to government, loans, debts etc. If your business spent money on some activity, you can record it as an expense in Nuvio.

Creating an expense on Nuvio

1. There are 2 ways to create a new expense on Nuvio. First option is located on our top header on every page, you will see a "+" sign button. This is our shortcut button to create new items in Nuvio. Just click "+" sign and select "Add Expense" and you will be redirected to new income page. The second option is, open Left Navigation menu, and go Income -> Add New Expense options to create a new expense.

2. Once you hit the "Add New Expense" button, you see a page that asks for the income details.

3. Fill the fields explained below:

   • Reference No: This field is optional. Reference no is your expense's or bill's number on you receipt or you can assign a different number to reference it later.

   • Description: This field is for you to reference this expense later in your expenses list. It's a basic explanation for you to remind what was this expense for. Feel free to type anything here.

   • Supplier: Select an existing supplier from the dropdown list. If this is a new supplier, just write the supplier name into the input field and click "Add new supplier" button on the dropdown. No need to go to a different page to add a new supplier.
   • Tag: Tagging is an easy way to categorize your expense for further analysis. Create new tags (categories) and select those tags here.

   • Expense Date: Select the date that you made this expense on. This could be a previous or upcoming date based on your expense. You can always create an expense for the future date, especially useful for installment based expenses like loans, credits or rent payments.

   • Due Date: Select the date that expense payment is due. This can only be selected the same day with the expense date or later. You can use shortcuts in the date picker to select specific dates easily, like "Same date with expense date", "7 days after than expense date", "14 days after than expense date", "30 days after than expense date".
   • Project: This field is optional. If you want to track this expense under a project, select an existing project from the dropdown list. If this is a new project, just write the project name into the input field and click "Add new project" button on the dropdown. No need to go to a different page to add a new project.
   • Currency and Rate: You can record a new expense in more than 20 currencies in Nuvio. By default, your functional currency selected here with a corresponding currency rate as 1. When you select a different currency from the dropdown list, Rate option becomes available. Type the corresponding currency conversion rate, and Nuvio calculates the rest for you.
   • Bought items: Type the item detail you bought. Optionally, if this item is an expense of a product (cost of goods sold) select the product/service you sold. Enter the unit price into the Net Amount field, select quantity and corresponding taxes and Nuvio will automatically calculate the Total Amount for that line item. You can add a new line item by clicking "Add New Row" button. All the line items will be summed in Total row.

     
   • Expense Attachment: You can attach an invoice or receipt image by browsing your computer or by a simple drag-drop.

4. After filling all the information, click "Save" to record your expense.